Privacy Policy

INTRODUCTION

SequelOne Solutions Private Limited, (collectively, "SSPL", “HONO.ai”, "we", "us", and "our") is a new-age Human Capital Management (HCM) Solutions organization driven by AI at its core. HONO.ai uses Moments of Truth framework to track employee experience on a real-time basis and delivers actionable insights to HR and business leaders. HONO.ai allows the organization to be more digitally inclusive by extending its HCM platform beyond white collared executives and including blue collared workers, contractual staff and even Gig workers.

This Privacy Policy (“Policy”) covers all our general users or visitors (“You”) on our website or our social media handles.

This Policy applies to our websites, public portals.

This Policy does not apply to Third party websites. We cannot control the privacy practices and data protection policies of third parties that are not subject to this Policy.

Our Websites may contain links to other websites. The information practices and the content of such other websites are governed by the privacy statements of such other websites. We encourage You to review the privacy statements of any such other websites to understand their information practices.

This Privacy Policy minimizes the risk to information that is being compiled, used, transported, processed or held with SSPL and aligns with The Information Technology  Act, 2000 (as amended in 2008), European Union General Data Protection Regulation (“GDPR”) and other related privacy principles and best practices.

This Privacy Policy describes the personal information we collect about You as a visitor to our website www.hono.ai how we use it and with whom we share it.

This Policy describes:

  • What information do we collect?
  • Who has access to your data?
  • What data we do not collect?
  • What are cookies and how SSPL uses them?
  • How do we use the information we collect?
  • Data Protection and Data Breach
  • Data Retention
  • Updates to This Policy
  • General

If you have any questions regarding this Privacy Policy, contact or see the “Contact Us” section later in this Policy.

By visiting our website or providing us with your personal information, you consent to the collection, processing, and storage of your personal information as described in this Privacy Policy.

This Policy has been compiled to better serve those who are concerned with how their "Personally identifiable information" (PII) is being used online. PII is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our Privacy Policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.

SCOPE

This Policy covers Personally identifiable information ( PII ) held in (electronic & paper form) including that held in associated IT infrastructures such as software, networks, desktops, laptops, tapes, USB storage and servers at all SSPL facilities or cloud.

This Policy does not cover information which doesn’t fall in the category of PII in general and any information which is publicly available information.

If at any point we decide to use Personal Information in a manner that is materially different from that stated at the time it was collected, we will use proper measure to notify You of such change.

What information do we collect?

  • Log Data – When you visit our website, we do not store your data. However, we only track whether web session is active or not.
  • Contact Us Data – When you enquire about our products and services, we collect and store this data to communicate with you and respond to your enquiry.
  • Seminars and Conferences – You provide your contact details during events and seminars that we collect and retain with us.
  • Social Media – When you visit our social media handles and/or provide information using their chat functionality.

Careers Page – When you visit our careers page as a prospective employee, you share your candidature in the form of a curriculum vitae and information like your name, your address and your contact details.

Who has access to your data?

Your data is handled by our internal team to process the data for the stated purpose mentioned in this Privacy Policy. However, in all cases, access to your data is restricted to those who need it and governed by Processing Guidelines, which are closely monitored and reviewed by the Data Protection Officer (DPO). Your personal data is securely stored and processed using technical and organizational measures which are regularly reviewed to ensure they are state of the art and they remain up to date.

In some cases, your personal data may be requested by judicial authorities or law enforcement agencies in the context of legal investigations. In most cases (unless it will prejudice the outcome of the investigation) you will be notified about such requests. In all cases, the DPO will be involved to ensure privacy principles are upheld in a lawful manner and the identity and authority of the person/agency making the data access request will always be verified.

What data we do not collect?

Under no circumstances do we collect sensitive personal data relating to: racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person's sex life or sexual orientation.

What are cookies and how SSPL uses them?

A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your web browser to SSPL computers whenever you visit SSPL websites. SSPL uses cookies to help them identify and track visitors, their usage of SSPL website, and their website access preferences. SSPL visitors can control cookies through their browser settings.

For the details, please refer to SSPL Cookie Policy

How do we use the information we collect?

We use your Personal Information according to the terms of the Privacy Policy in effect at the time of our use. Below we have set out examples of the typical uses which the SSPL makes of PII:

  • Promoting or marketing of the Company, its products or services.
  • Criminal Records Bureau and credit checks and clearances (for employment pre-onboarding process)
  • Establishing, exercising or defending the group's legal rights
  • Provide customer support and respond to your request, comments and inquiries.
  • To comply with all applicable laws or legal processes, including providing information on individual users to the appropriate governmental authorities where required by law enforcement or judicial authorities.
  • Protect, investigate and deter against fraudulent, unauthorized or illegal activity.

We will only process your Personal Information, including sharing it with third parties, where

  1. You have provided your consent which can be withdrawn at any time,
  2. The processing is necessary for the performance of a contract to which you are a party
  3. We are required by law,
  4. Processing is required to protect your vital interests or those of another person, or
  5. Processing is necessary for the purposes of our legitimate commercial interests, provided your interests and fundamental rights do not override those interests.

Our privacy principles:-

  1. Personal data will be processed lawfully and fairly.
  2. Personal data will be kept only for specific, explicit and lawful purposes as outlined in our policies and guidelines. Personal data will be used and disclosed only when compatible with those purposes.
  3. Personal data will be adequate and relevant, not excessive.
  4. Personal data will not be retained for longer than is necessary for the purposes for which they were obtained.
  5. Personal data will be accurate, complete and up-to-date.
  6. Personal data will be kept secure using technical measures and organizational measures which are grounded in principle of privacy by design.

Data Protection

The security of your personal data is important to us. We use appropriate physical, management, and technical measures to protect your personal data from unauthorized access, disclosure, use, modification, damage, or loss. For example, we use cryptographic technologies for data confidentiality, protection mechanisms to prevent attacks, and access control mechanisms to permit only authorized access to your personal data. We are committed to protecting your personal data. However, please note that no security measure is perfect and we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

Data Breach

In case any data breach of personal information/website’s database / third-party data, processors is apparent, we will within 72 hours inform to all relevant authorities about the same.

Data Retention

We will not retain the PII’s for a period longer than required for its lawful use or otherwise required by any other law for the time being in force. Where PII are to be archived e.g. for analysis and statistical purposes, the privacy risks will be addressed through suitable controls such as pseudonymization and data minimization where feasible.

You’re Rights

Whenever you use our services, we aim to provide you easy means to access, modify, delete, object to or restrict use of your personal information.

We strive to give you ways to access, update/modify your data quickly or to delete it unless we have to keep that information for legal purposes. For visitors, these rights can be exercised by contacting us with your specific genuine request and we will consider your request in accordance with applicable laws.

  • Delete Data: You may ask us to erase or delete all or some of your personal data (e.g. if it is no longer necessary to provide Services to you).
  • Object to, or Limit or Restrict, Use of Data: You may ask us to stop using all or some of your personal data (e.g. if we have no legal right to keep using it) or to limit our use of it (e.g. if your personal data is inaccurate or unlawfully held).
  • Right to Access and/or Take Your Data: You may ask us for a copy of your personal data and may ask for a copy of personal data you provided in machine readable form.
  • Right to rectify your data: - You may make a request for rectification and your request will be responded in a timely manner.
  • Right to withdraw consent: - You have the right to withdraw a previously given consent for processing of your personal data.

How can you Access Your Own information/Contact Us?

Data access requests should be made in writing by contacting the Data Protection Officer (email: dpo@HONOHR.com) with a clear description of the information you seek, in a reasonable amount of time. Your request will be processed as a data subject request and we will respond accordingly.

Updates to This Policy

This Policy may be updated from time to time to reflect changing legal, regulatory or operational requirements. We encourage you to periodically review this page for the latest information on our privacy practices.

General

This Policy is not intended to, and does not, create any contractual or other legal rights, other than those defined in the policy, in or on behalf of any party

It is expressly understood and agreed by you that in the event of any dispute, the Courts in New Delhi, India shall have exclusive jurisdiction.