Privacy Policy
Introduction
At HONO, we are committed to protecting your personal data and privacy. This Privacy Policy outlines how we collect, use, store, and protect your data in accordance with the General Data Protection Regulation (GDPR), the Digital Personal Data Protection Act (DPDP 2023 – India), and other applicable data protection laws.
Who We Are
HONO is a Human Resource Information System (HRIS) solutions provider offering web and mobile platforms for employee management, including attendance tracking, onboarding, payroll, and workforce analytics.
- Data Controller: HONO
- Contact: support@hono.ai
- Data Protection Officer: Mr. Prasanth PR | prasanth@hono.ai
What Data We Collect
a. Personal Information
- Name, email address, mobile number
- Employee code, designation, department
- Communication history (emails, support queries)
b. Device and Technical Information
- IP address, browser type, OS, device type
- Time zone, language, device ID
c. Usage and Activity Information
- Pages visited, actions taken on app/web
- Time spent, links clicked, content interactions
d. Biometric (Facial Recognition) Data
- Facial image used for attendance via HONO Gatetrack App
Note: Biometric data is processed only with your explicit consent and stored temporarily for identity verification.
Purpose of Data Collection
We use your information to:
- Provide and maintain our HRIS services
- Monitor and improve service performance
- Comply with legal obligations
- Send system alerts, policy updates, and service notifications
- Personalize content and functionality based on usage
- Prevent fraud, ensure data security, and detect misuse
Legal Basis for Processing (as per GDPR Article 6 & 9)
We process your data under the following legal bases:
- Your explicit consent (especially for biometric data)
- Performance of a contract (employee/employer relationship)
- Compliance with legal obligations
- Legitimate interests (service improvement, fraud prevention)
Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Maintain session authentication
- Analyze usage patterns and improve experience
- Show personalized content
You may manage cookie preferences or block cookies in your browser settings. Learn more in our Cookie Policy.
Data Retention Policy
- Personal and biometric data is retained only as long as necessary for service delivery or legal compliance
- Facial data is automatically deleted after user termination
- Account data may be retained for audit/log/history for a limited duration post-exit, subject to legal and contractual requirements
Data Sharing and Transfers
- We do not share your personal or biometric data with third parties, unless:
o With your explicit consent
o For internal service providers bound by confidentiality agreements
- If data is transferred outside the EU, we ensure adequate protection through:
o Standard Contractual Clauses (SCCs)
o Data processing agreements
Your Rights Under GDPR & DPDP
You have the right to:
- Access your personal data
- Correct or update inaccurate data
- Delete your data (right to be forgotten)
- Withdraw consent at any time
- Object to certain types of processing
- Request data portability
- Lodge a complaint with a supervisory authority
To exercise your rights, contact us at: dpo@hono.ai
Children’s Privacy
Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from minors.
Data Security
- We use appropriate technical and organizational measures
- All data is stored securely
- Access is limited to authorized personnel only
Changes to This Privacy Policy
We may update this policy from time to time. The updated version will be posted on our website with the date of revision. We encourage you to review it periodically
Last updated: 2025-06-20