HR Admin Officer Job Description Template

HR Admin Officer Job Description Template An HR Admin Officer owns the day-to-day administrative backbone of the HR function, keeping employee records, onboarding, and HR processes accurate, compliant, and running on time. Use this HR admin officer job description template to find reliable employees for your company. Feel free to modify the HR admin officer duties and responsibilities as well as the qualifications listed below to fit your specific needs. What does a HR Admin Officer Job Description Template do? What Is an HR Admin Officer? An HR Admin Officer is the person who keeps the operational side of HR running smoothly, from employee records to onboarding paperwork to policy administration. The role sits at entry to mid-level within HR, often the first step before moving into a specialized HR track such as recruitment, payroll, or HR business partnering. Most hold a degree in Human Resources, Business Administration, or a related field, and many are working toward or hold an HR certification. They typically report to an HR Manager or Head of HR, and their work touches every employee in the company, from the day they're hired to the day they leave. What Does an HR Admin Officer Do? Day to day, an HR Admin Officer maintains employee records in an HRIS platform such as BambooHR, Workday, or HiBob, processes onboarding and offboarding paperwork, and answers employee questions about policies, leave balances, and benefits. They coordinate with payroll to ensure new hires, terminations, and changes are reflected accurately and on time, and help enforce compliance with labor law and internal policy. When an employee's leave balance looks wrong or a new hire's paperwork is incomplete on day one, it's the HR admin officer who catches and fixes it before it becomes a bigger problem. Job Brief We are seeking an organized HR Admin Officer to own day-to-day HR administration and employee record management, reporting directly to the HR Manager. In your first 30 days, you'll learn our HRIS platform, onboarding checklist, and policy documentation; by month two, you'll be independently managing the employee lifecycle process from offer letter to exit, with accuracy and minimal errors. This role is a strong entry point into a long-term HR career, with a natural next step toward HR Generalist or HR Business Partner. Requirements: Responsibilities - Maintain accurate, up-to-date employee records in the company's HRIS platform - Process onboarding paperwork, contracts, and documentation for new hires, ensuring day-one readiness - Manage offboarding processes, including exit paperwork, final settlements coordination, and access removal - Track and administer employee leave, attendance, and time-off requests against company policy - Coordinate with payroll to ensure new hires, terminations, and salary changes are reflected accurately - Respond to employee queries about HR policies, benefits, and procedures in a timely, accurate manner - Support recruitment coordination, such as scheduling interviews and preparing offer letters - Maintain compliance with local labor law requirements in employee documentation and record-keeping - Assist in organizing employee engagement activities, training sessions, and internal communications Requirements and Skills - Bachelor's degree in Human Resources, Business Administration, or a related field - 1-3 years of experience in an HR administration, HR coordinator, or generalist support role - Hands-on experience with an HRIS platform such as BambooHR, Workday, or HiBob - Working knowledge of local labor law and statutory employment requirements - Fluent in English (spoken and written); an additional local language is an advantage - Proficiency in Microsoft Excel or Google Sheets for tracking and reporting employee data - HR certification (e.g. CIPD, SHRM-CP) completed or in progress is a plus - Strong organizational skills, discretion with confidential information, and clear written communication